Are you a confident, tech-savvy self-starter who thrives in high-ownership roles?
Do you love being the strategic right hand to a CEO, keeping the business running like clockwork, and supporting visionary leadership?
Are you wired to find solutions, not dwell on roadblocks?
Then our team needs you!
We’re a fast-moving, mission-driven company that provides transformational support to clients through virtual consulting, digital programs, and personalized strategy sessions. Our CEO works directly with a diverse range of clients, from individuals to organizations, delivering tailored guidance and expertise. If you're ready to take the lead behind the scenes of a high-impact online business, keep reading.
Responsibilities
Business & Systems Management
Manage CRM workflows (Go High Level): funnels, tagging, automations, campaigns, and follow-ups
Build and maintain online programs and course access
QA public-facing assets (emails, funnels, forms) before launch
Maintain organized file structures across Google Drive, Dropbox, and other platforms
Ensure all tech systems are integrated and functioning
Executive & Administrative Support
Manage complex calendars across time zones
Schedule appointments, interviews, and speaking engagements
Prepare daily agendas, briefing docs, and follow-up lists
Monitor inboxes, draft replies, and maintain communication flow
Coordinate travel and handle expense tracking
Support live events and calls (Zoom setup, chat monitoring, recordings)
Handle personal errands and appointments related to the CEO’s schedule
Maintain discretion with sensitive business and personal information
Marketing & Communications
Draft and format newsletters and marketing emails
Upload and QA website/blog/social media content
Manage social media calendars and engagement
Support promotional campaigns, launches, and partnerships
Maintain press kits and outreach materials
Manage affiliate/JV partner onboarding and tracking
Client Experience & Customer Support
Respond to customer inquiries across email, chat, and DM
Onboard new clients with clarity and precision
Troubleshoot tech and access issues
Monitor client calls and satisfaction surveys
Maintain accurate client records
Escalate high-priority issues with suggested resolutions
Requirements
This position is for a person who is/has:
Minimum 3 years of experience in a Technical Virtual Assistant, Executive Assistant, or comparable support role
At least 2 years of experience in marketing or related strategic functions
At least 2 years of building funnels, launching campaigns, and optimizing landing pages
Exceptional attention to detail, accuracy, and follow-through in all tasks
High proficiency with digital tools, platforms, and remote collaboration technologies
A proactive, self-directed approach with a strong sense of ownership and initiative
Professional, personable communication style with proven success in client-facing interactions
Strong decision-making capabilities and confidence in navigating ambiguity
Proven ability to build systems and workflows that optimize remote operations
Availability for occasional evening and weekend work to support dynamic team needs
A positive, reliable attitude and genuine enthusiasm for delivering outstanding work
Additional requirements:
Available to work 9 am - 5 pm EST
Willing and available to work evenings and weekends regularly.
Access to a computer
Reliable internet connection
Reliable and distraction-free work environment
Travel: This role does not require travel, but there could be some opportunity for this person to travel less than 10% of the time for events if they desire.
This position is NOT for someone who:
Expresses views that conflict with our inclusive and respectful workplace values
Prefers to delay decisions without a clear, confident process for arriving at an action
Tends to be more reactive than proactive, or struggles to lead with certainty
Relies heavily on informal or filler language in professional communication
Software Utilized by the Company
GoHighLevel, WordPress, Webflow, Asana, Slack, Calendly, Google Workspace, Microsoft Office, Dropbox, Canva, Photoshop, ChatGPT
Offer Details
Full-time, 40 hours/week
Remote, Independent Contractor (1099)
Salary: $57,000–$72,000/year (based on experience)
No benefits
Must be open to working some evenings and Saturdays routinely
Culture
Supportive and friendly, yet exacting. We value self-reliance, precision, and bold thinking. We celebrate confident, driven individuals who are used to winning and succeeding. Mistakes are tolerated when they’re thoughtful and bold, not careless. We expect you to double-check your work and never assume past success guarantees future results. QA is essential.
Interviewing Process
To better allow you to display your skills and to help us determine the best candidates, our recruiting process is approximately four to five weeks and takes place in four rounds:
Initial Application
Skills Application
Live interview with our recruiting agency
Final interview with the CEO/manager
If selected, you will be invited by email to progress to the next round.
