People Operations Coordinator

Remote

Full Time

Mid Level

Hiring: People Operations Coordinator

Company: Rain Media | Organics Ocean

Reports to: Director of People Operations & Talent

Status: Full-Time / W2

Location: Remote (U.S.- based)

Position Overview

The People Operations Coordinator is an operational, execution-focused role designed to establish consistent, scalable processes across our recruiting and onboarding pipelines. Your primary goal is to reduce administrative bottlenecks, keep candidate logistics running smoothly, and deliver an exceptional, high-touch experience for candidates and new hires alike.

This is a dedicated administrative and coordination role, not an active recruiter, HR Generalist, or management position. You will work closely with the Director of People Operations and Talent, hiring managers, and internal stakeholders to maintain organized workflows, coordinate activities, track deadlines, and ensure important details do not fall through the cracks. We are looking for an organized, detail-oriented professional to support the day-to-day execution of our recruiting and onboarding processes, who takes pride in process discipline, thrives in a fast-paced environment, and is excited to build deep, long-term expertise within People Operations.

The Ideal candidate enjoys administrative excellence, takes ownership of assigned processes, anticipates needs, and finds satisfaction in creating reliable, repeatable systems.

Who is Organics Ocean

Organics Ocean is a premium DTC supplement brand that empowers health through science-backed, clean, effective products. We are building a trusted wellness authority rooted in transparency, education, and long-term customer loyalty.

Our Culture: We operate in a high-growth, fast-paced environment where we constantly test, optimize, and innovate. Our team consists of high-performing operators who move with urgency and take pride in their craft. We maintain a collaborative, low-ego culture where feedback is direct, expectations are clear, and strong ideas win regardless of title. We believe our next stage of expansion requires A-players who thrive in ambiguity and hold a high bar for excellence.

To learn the founder’s story and more about Organics Ocean, visit our website and review our Cultural Pillars.

Why Join Our Team?

Rapid Expansion: Join an innovative eCommerce leader experiencing 350% year-over-year growth.
True Ownership: We trust our team to lead and execute without micromanagement. We value individuals who take initiative and drive meaningful results.
Elite Performance: Work alongside driven professionals in an environment built for continuous improvement and professional evolution.

What You’ll Own

Recruitment Coordination & Logistics (~50%)

Coordinate complex interview schedules, panel interviews, and candidate touchpoints across multiple time zones using Google Workspace and calendar management tools.
Maintain clean, up-to-date data within our Applicant Tracking System (ATS), ensuring candidates move through the recruitment funnel seamlessly.
Serve as the main point of contact for candidates regarding scheduling, status updates, and general inquiries, ensuring a high-quality candidate experience.
Help draft, post, and update open job requisitions across job boards, careers pages, and internal tracking systems.
Maintain recruitment trackers, log candidate feedback, and generate basic reporting on recruiting metrics as needed.

Onboarding & Pre-Boarding Execution (~35%)

Own the administrative execution of new-hire pre-boarding, including send-outs for background checks, reference checks, and test project logistics.
Partner closely with internal teams to ensure new hires receive hardware, software access, and welcome materials prior to Day 1.
Schedule and facilitate Day 1/Week 1 orientation sessions, administrative syncs, and introductory team meetings.
Ensure all required employment documents, I-9/tax forms, and policy acknowledgments are collected, verified, and confidentially filed.

People Operations & Administrative Support (~15%)

Maintain, document, and update SOPs for recruiting coordination, onboarding workflows, and internal task checklists using ClickUp.
Maintain employee records and candidate confidentiality with high discretion and compliance standards.
Assist the broader People Operations team with administrative tasks, special projects, and process improvement initiatives as assigned.

What Success Looks Like in the First 90 Days:

Audit and streamline current interview scheduling and ATS tracking workflows to remove administrative bottlenecks.
Fully own the end-to-end pre-boarding and onboarding execution, ensuring 100% compliance and zero hardware/access delays for all new hires.
Document and update standard operating procedures (SOPs) for recruitment logistics and onboarding checklists in ClickUp.

In 12 Months:

Deliver a seamless, top-tier candidate and new-hire onboarding experience measured by high satisfaction feedback.
Maintain flawless data hygiene across ATS, HRIS, and internal People Ops tracking tools with minimal supervision.
Establish highly efficient, repeatable administrative processes that allow the People Operations function to scale effortlessly with company growth.

What You Bring: Must-Haves

2–3 years of hands-on experience in an administrative, coordination, HR support, or executive assistance role.
Strong proficiency in Google Workspace (Gmail, Google Calendar, Docs, Sheets) or equivalent cloud-based productivity suites.
Proficiency with project management tools (ClickUp, Monday.com, etc.) is strongly preferred
Exceptional written and verbal communication skills with meticulous attention to detail, organization, and follow-through.
Demonstrated ability to manage sensitive candidate and employee information with strict confidentiality and discretion.
Comfortable operating independently, prioritizing multiple deadlines, and navigating a fast-paced, remote-first working environment.
Ability to accommodate limited required travel.
Willingness to work US time zones, regardless of geographic location.
Access to a computer, a reliable internet connection, and a distraction-free work environment.
Must be legally authorized to work in the United States and able to work consistently within U.S. business hours.

Ideal Candidate

Prior experience using an Applicant Tracking System (ATS), HRIS platforms, or project management software (e.g., ClickUp, Asana).
Direct experience supporting recruitment administration, interview scheduling, or new-hire onboarding execution.
Loves the details: Enjoys administrative logistics, keeping schedules organized, and solving operational puzzles behind the scenes.
Seeks mastery over rapid promotion: Finds genuine fulfillment in mastering coordination and execution rather than seeking immediate advancement into active recruiting, HR generalist, or management tracks (career progression aligned with a long-term horizon of ~4–5 years).
Takes ownership: Takes pride in building dependable, repeatable processes that make the entire team run faster and smarter.

Offer Details

The anticipated base salary range for this role is $55,000-$65,000. Final base salary within this range will be determined based on multiple factors, including candidate location, relevant skills, depth of experience, scope of responsibilities, applicable licenses or credentials, and internal equity.
15 days of PTO + 10 paid U.S. holidays per year
Comprehensive healthcare, dental, and vision plans
401(k) with a best-in-class company match
Exclusive employee product discounts

Software Utilized by the Company

ClickUp, Slack, Google Workspace, Dropbox, JazzHR, Canva, Google Meet, Claude

Our Interview Process

We take hiring seriously to ensure mutual alignment and long-term success. Our typical process includes an Application Review, an HR Screen, and a Hiring Manager Interview. Depending on the role, candidates may complete a Paid Project followed by 1–2 final conversations with executive leadership (Director, VP, or CEO). Because we prioritize thoroughness over speed, our timelines can occasionally shift based on business needs; we appreciate your patience as we find the right fit!

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address*

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Are you legally authorized to work for any US employer without the need for sponsorship? [NOTE: U.S. citizens and valid Green Card holders do not need sponsorship. If you don't fit into those 2 exceptions, then you may likely need sponsorship.]*

Will you need sponsorship to maintain any type of visa, now or in the future? NOTE: This employer is unable to sponsor or take over sponsorship of any employment visa at this time, including CPT/OPT.*

Please describe your current employment situation and explain your motivation for pursuing a new opportunity.*

What is your LinkedIn profile? List "N/A" if you don't have one.*

This is a 100% remote position. Do you have access to a quite work space and the equipment needed for this role (i.e., computer, high-speed internet, etc.)?*

This role pays between $55,000 and $65,000. Pay depends on several factors, such as the candidate's experience and location. What is your desired salary?*

Are you available to work hours that overlap with standard business operations across all US time zones (ET, CT, MT, and PT)?*

This role requires limited travel of less than 10%. Are you able and willing to meet this requirement for the duration of your employment?*

How many cumulative years of hands-on professional experience do you have in an administrative, coordination, HR support, or executive assistance capacity?*

Which of the following functional areas best represents where you hold the greatest depth of hands-on professional experience?*

Which statement best reflects your hands-on experience independently executing end-to-end employee onboarding workflows (e.g., initiating background checks, verifying I-9 and tax forms, and coordinating IT hardware/software access provisioning)?*

This is an operational execution and administrative role focusing entirely on scheduling, onboarding workflows, and process execution, not full-cycle recruiting, HR business partnering, or management. Which statement reflects your career focus for the next 2–3 years?*

Select all tools in which you have hands-on, day-to-day administrative experience (e.g., managing multi-attendee calendars across time zones, setting up task workflows, moving candidates through pipelines):* Google Workspace (Calendar multi-calendar overlays, Docs, Sheets, Meet)Project Management Software (ClickUp, Asana, Monday.com, Trello)Applicant Tracking Systems (e.g., JazzHR, Greenhouse, Lever, Ashby)None of the above

SCENARIO: A high-priority panel interview is scheduled to connect a candidate based in Pacific Time (PT), a Creative Director based in Mountain Time (MT), and a Director of Customer Acquisition based in Arizona (MST, year-round, no DST). At the scheduled start time, the candidate and the Creative Director join the Google Meet link, but the Director of Customer Acquisition is missing. THE QUESTION: Assuming all parties accepted the original calendar invitation, what is the most likely technical root cause of the Director of Customer Acquisition’s absence?*

SCENARIO: It is 9:00 AM on Friday. You have four competing, emergent tasks to address during your morning:

[Laptop] A Day-1 new hire starting Monday lacks confirmation of laptop delivery.

[Executive] A finalist candidate for an executive role asks to reschedule their panel interview scheduled for today.

[ATS] A hiring manager pings you stating that the ATS status for 12 applicants has not updated.

[Audit] The bi-weekly ClickUp onboarding SOP audit deadline is at 5:00 PM today.

THE QUESTION: Which of the following execution sequences demonstrates the correct triage priority (from highest priority to lowest priority)?*

SCENARIO: You provided a finalist candidate with two prioritized interview times for an executive interview next Tuesday. Before the candidate confirms, an internal emergency meeting is booked over the candidate's preferred slot (Option 1). Option 2 is still clear. You are responsible for protecting the executive's schedule, maintaining pipeline momentum, retaining recording access, and logging updates in ClickUp. THE QUESTION: Which course of action best handles this situation?*

SCENARIO: The Scenario: You are conducting a final-stage employment verification check for a candidate being considered for a lead role. The candidate’s official resume and application state they served as "Operations Manager" with direct supervisory authority over a team of two. However, their confirmed former supervisor states the candidate’s official title was "Senior Operations Specialist," an individual contributor role with no direct reports. THE QUESTION: Which of the following is the most professional and compliant initial step to handle this discrepancy?*

The Question: Which TWO practices create severe compliance or candidate experience risks in a remote People Ops environment? (Select 2 Options)* A. Storing completed Form I-9s and identity copies in the employee's main personnel performance folder.B. Sending a Google Calendar invitation where external candidate emails are visible to other candidates on a multi-panel loop.C. Creating candidate-specific ClickUp (project mgmt tool) tasks that link directly to confidential ATS records.D. Using automated Slack channels to alert hiring teams when an interviewer submits an ATS scorecard.

SCENARIO: You need to document a complex, multi-system operational workflow (e.g., end-to-end recruitment scheduling or employee onboarding setup) so any team member can step in and execute it seamlessly without asking for help. THE QUESTION: Which method best reflects how you build and maintain a complete, scalable Standard Operating Procedure (SOP)?*

I certify that all the information provided in this application, including the submitted resume and associated assessment, is true and complete to the best of my knowledge. I also certify that I have not nor will not, use Assisted Intelligence (AI) to enhance any part of the application process beyond the resume creation. I understand that any false statements or omissions may result in disqualification from consideration or termination if employed. Selection of the boxes below are equal to your signature.*

Human Check*

Submit Application

Rain Media/Organics Ocean

Welcome!

IntegrateUp is a recruiting agency that represents companies seeking to fill roles in the digital marketing industry.

If you'd like to stay up to date with our job postings, join our Facebook Group, Hire Up Online.

People Operations Coordinator

Apply for this position

Welcome! IntegrateUp is a recruiting agency that represents companies seeking to fill roles in the digital marketing industry.

If you'd like to stay up to date with our job postings, join our Facebook Group, Hire Up Online.

People Operations Coordinator

Apply for this position

Welcome!

IntegrateUp is a recruiting agency that represents companies seeking to fill roles in the digital marketing industry.